Description
The purpose of the class is to assist the Probate Court Judge, District Attorney’s Office and/or Court system by providing legal secretarial duties. The class is responsible for preparing all documents pertinent to the Probate Court Judge, District Attorney’s Office and the vital records system. The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.
Essential Tasks
The tasks listed below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.
- Answers phones; responds to requests for information, research, defendant status, history and case disposition.
- Performs functions such as word processing, transcription, typing, data entry and information retrieval.
- Prepares assignment calendar and keeps status calendar of courtroom proceedings.
- Processes new case files; maintains filing system and records.
- Assists in the drafting and preparation of various legal documents such as warrants, citations, indictments, arraignments, pleadings with regard to litigation, subpoenas and other documents and correspondence as needed.
- Assists the attorney in the courtroom; coordinates retrieval of case reports from various agencies.
- May implement mailings and initiate communications to provide the County required venires of jurors; schedules jurors for daily trial needs and implements juror payroll for days of attendance.
- May communicate with citizens regarding problems with jury duty and resolve conflicts and problems with their schedules; communicates with employers regarding their employees’ jury service; may provide attendance verifications.
- May randomly select 10,000+ juror questionnaires yearly and update computer system; maintains an accurate record of the selected potential jurors.
- Compiles various legal and statistical reports.
- May certify and issue birth and death certificates.
Minimum Qualification
Requires high school diploma or GED and formal training, special courses, or self-education equivalent to satisfactory completion of one year of college education or specialized advanced training in legal terminology, or a closely related field.
Requires over six months and up to and including one year.
Must be able to type 45 wpm.
Supplemental Information
ADA COMPLIANCE
Dougherty County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
NOTE: BEFORE APPOINTMENT APPLICANTS WILL BE GIVEN A TYPING TEST.
Dougherty County provides Full-time Classified Employees a comprehensive benefit package which includes the following:
- Life
- Health
- Dental
- Vision
- Long-term Disability
- Retirement
- Paid Holidays
- Annual Leave
- Sick Leave
- Deferred Compensation
