Department Information
This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.
Homelake Veterans Center
The Colorado State Veterans Center at Homelake is a State-owned and operated skilled nursing facility and domiciliary dedicated to serving those who have served us. We strive to provide excellent customer service and to respect and honor resident choices regarding bathing, rising, bedtimes, and other personal decisions. Our philosophy is to provide residents a home where life and love abound.
Description Of Job
While in this position, you are required to work at your assigned work location during your scheduled work times. Please note: Work arrangements are subject to change at any time.
This position exists to provide financial, accounting, and business office support for the facility and administrative department by performing a variety of accounting duties. This position processes accounts payable and purchase order requests for the nursing home, domiciliary, and cemetery, and will also assist with cash receipt posting and reconciliation. In addition, this position will be expected to assist as a computer liaison for the facility and backup interdepartmentally as needed.
Accounts Payable
- Prepare receiving reports and invoices, and request appropriate approvals from Business Manager/Administrator and/or Department Managers
- Review account coding and proper completion of receiving reports prepared by department managers
- Prepare GAX upload spreadsheets and authorization forms for all food, nursing supply, and utility invoices, ensuring accurate data entry
- Research vendor/invoice number to prevent duplicate requests
- Submit approved receiving reports to CDHS vouchering and ensure vendor is set up in CORE, request W-9 for new vendors, and ACH forms if needed
- Maintain/update the invoice tracking log daily/weekly, and communicate with department managers regarding issues related to invoices
- Research and respond to vendor inquiries and issues, escalating to Business Manager if necessary
- Obtain warrant/payment information if needed, request warrant cancellation and re-issue as required
- Review vendor statements for outstanding invoices and proactively contact vendors for missing invoices
- Pay invoices using a PCard, ensuring fiscal rules are followed. Maintain proper records to comply with state regulations
- Entering data into the monthly accruals spreadsheet
- Pay monthly Medicare Part D premiums for residents using a Pcard
- Review Pcard allocations and charges
- Maintain physical and electronic vendor files and create new files at year end
Purchasing/Agreements
- At the direction of the Business Manager, prepares appropriate documents to procure goods and services that require a purchase order, contract and/or agreement, and requests annual agreements with required vendors to ensure compliance with VA and State regulations
- Records and updates all requests on PO/Agreement tracking log in order to provide status as needed to Business Manager/Administrator/Department Managers
- Works with the Business Manager to determine future needs in order to ensure compliance and completion of all agreements.
- Maintains tracking log of inventory and lease schedule for all computer and electronic equipment in the facility
- Notifies Business Manager when leases are nearing expiration
- Orders computers/electronic equipment with direction from Business Manager or Administrator
- Prepares monthly (or as needed) SRQ in CORE to process warehouse orders
- Assists with purchasing for Resident Benefit Fund as approved and directed by Business Manager
Accounting Support
- Monitor State Operating bank account and record transactions in checkbook daily
- Update cash receipt log daily and reconcile with the bank to prepare CR in CORE. Submit CR to Business Manager/Accounting for approval and request a cash sweep to Treasury department weekly (Tuesday).
- Assists Accounting Technician III by sending out trust statements quarterly to residents/appropriate parties, preparing triple check packets, mailing monthly statements if needed, and assists with receiving and recording resident payments in PCC and assisting with cemetery duties
- Assist with enrollment of residents in Medicare Part D prescription plans and respond to Medicare Part D requests.
- Updates spend downs with amounts for Business Office/Administrative expenses
- Provide staff with appropriate coding for receiving reports and Pcard allocations if requested and assist Business Manager with Pcard audit file preparation and submission
- Backs up Business Manager in reviewing monthly Pcard files for receipts/allocations, travel card duties and with audit requests and fiscal year-end duties as needed
- Fixed asset management
- Other duties as assigned
Minimum Qualifications
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Experience Only
Two (2) years of relevant experience in an occupation related to the work assigned to this position
OR
Education And Experience
A combination of related education and/or relevant experience in an occupation related to the work assigned, equal to two (2) years
CONDITIONS OF EMPLOYMENT
- FULL BACKGROUND CHECK : This position will have direct contact with vulnerable persons (as defined by C.R.S.27-90-111: "Direct contact" means providing face-to-face care, training, supervision, counseling, consultation, or medication assistance to vulnerable persons, regardless of the level of supervision of the department employee. "Direct contact" may include positions in which persons have access to or unsupervised time with clients or patients, including but not limited to maintenance personnel, housekeeping staff, kitchen staff, and security personnel.)
- CBI & FBI fingerprint check, Colorado Court Database check, Medicare Fraud Database, TRAILS Database check.
- This position will also provide direct care to vulnerable adults requiring a CAPS check (as defined by C.R.S. 26-3.1-101, position provides services & support care to at-risk/vulnerable adults, including case management, clergy, physical or mental health services, safety or welfare services).
- This position requires State of Colorado residency at the time of application and residency within the state throughout the duration of employment in this position.
- Motor Vehicle Check, if the employee will drive a state-owned vehicle, either in an ongoing capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc.
- Must possess a valid, non-restricted Colorado Driver’s License
- Out-of-State Driver’s License holders must obtain a valid, non-restricted Colorado Driver’s License within 30 days of employment start date.
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must:
- Disclose that information on the application.
- Explain why the prior termination or resignation should not disqualify you from the current position.
- Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.
CDHS Selection Process Explanation
Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.
- Preferred Qualifications & Competencies:
- Relevant years of state service experience.
Minimum Qualification Screening Process
A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position. You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process. You must specifically document your work experience and qualifications in the application form. Do not use "see resume" or "see attached."
You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.
Comparative Analysis Process – Structured Application Review
After minimum qualification screening, the comparative analysis process will involve reviewing and rating of all the information you submit. The comparative analysis step may also include your results from standardized testing.
Your Work Experience/Job Duties
Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications.
If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.
Supplemental Questions
Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing). Appeal Rights
You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.
- You or your representative must sign and submit the official appeal form for review.
- You can find the official appeal form here .
- You must be deliver the official appeal form to the State Personnel Board:
- By email (dpa_state.personnelboard@state.co.us), or
- Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or
- Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or
- Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
Contact The State Personnel Board For Assistance
Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.
Supplemental Information
How to apply to the State of Colorado
YouTube Video, Runtime 3:59, Closed Captions Available)
The Assessment Process
About Us & Benefits
If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high-quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS . In addition to a great location and rewarding and meaningful work, we offer:
- Strong, secure, yet flexible retirement benefits, including a PERA Defined Benefit Plan or PERA Defined Contribution Plan , plus 401(k) and 457 plans
- Medical and dental health plans
- Employer-supplemented Health Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year, plus vacation and sick leave
- State of Colorado Employee BenefitHub Resource Center
- Employee Wellness program
- Excellent work-life programs, such as flexible schedules, training, and more
- Remote work arrangements for eligible positions
- *Some positions may qualify for the Public Service Loan Forgiveness Program .
Our Values
- We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve. We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.
- Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
- We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
- Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
- We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
- Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
ADA Accommodations
CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.
This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us .
EEO Statement
The State of Colorado is an equal opportunity employer
We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.
The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Additional Support For Your Application
Toll-Free Applicant Technical Support
If you experience technical difficulty with the NEOGOV system (e.g., uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application, 1) ensure your documents are PDF or Microsoft Word files, and 2) close the document before you attempt to upload (attach) it.
